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to complete verification in a timely manner. Applicants must submit documents to verify the information reported on the FAFSA as soon as possible, but no later than four weeks following the school’s request. Need based aid cannot be disbursed until verification is complete. A student who fails to meet the school’s deadline may need to make alternative payment arrangements. A student who completes verification by the later deadline established by the U.S. Department of Education will have as much of his/her aid awarded and disbursed as allowed by federal regulation.
If FAFSA corrections are necessary, the student must submit those corrections via FAFSA on the Web. A student may lose aid for failure to submit the requested documents or otherwise complete verification in a timely manner.
In general, all students must complete a Verification Worksheet provided by the school. In addition, the student will need to submit proof of income, usually his/her tax transcript and those of his/her spouse or parents, as applicable. Tax transcripts may not be necessary if the applicant uses the IRS Data Retrieval Tool in FAFSA on the Web to successfully transfer IRS tax information into the FAFSA. The applicant must submit all documentation requested for verification.
The school will mail a new award notification if the student’s eligibility for any of the financial aid award amounts change. The school will also contact the student via phone, email or in person to discuss award changes. The school will contact the student within two weeks of becoming aware that the awards are changed as a result of verification.
USING FEDERAL STUDENT AID TO PAY FOR BOOKS AND SUPPLIES
A student purchasing books and supplies from DEC may charge those purchases to his/her student account. A student owing a previous semester/payment period balance must pay the amount due or otherwise make satisfactory payment arrangements with the Business Office in order to receive subsequent semester/payment period books and supplies.
A Pell eligible student with a Title IV credit balance will receive books and supplies no later than seven days after the start of the payment period. Charges for books and supplies purchased from the school will be posted to the student’s account. A student wanting to purchase books and supplies from another vendor should contact the Business Office, seeking the credit balance so that books and supplies can be purchased no later than seven days after the payment period begins.
ACADEMIC YEAR
DEC defines its academic year for all credit hour programs as 24 semester credit and 30 instructional weeks.
GRADE LEVEL
DEC defines a grade level 1 student for loan purposes as having earned 0-24 semester credits (for students enrolled in credit hour programs). A grade level 2 student has earned more than 24 semester credits.
ENROLLMENT STATUS
Some financial aid amounts are adjusted based on the number of credits a student is taking each semester, i.e., enrollment status. A student’s enrollment status is:
 Fulltime
 3⁄4-time
 1⁄2-time
 Less than 1⁄2-time
12 or more credits per semester 9-11 credits per semester
6-8 credits per semester
Less than 6 credits per semester
PAYING FEDERAL STUDENT AID FOR REPEATING COURSES
A student enrolled in a credit hour program may receive FSA (Federal Student Aid) for repeating a course multiple times if the course was previously failed. FSA may be paid for one repeat of a previously passed course. A student should contact the Financial Aid Office for assistance in determining if a repeated course is eligible for FSA.
NSLDS (NATIONAL STUDENT LOAN DATA SYSTEM) REPORTING
DEC receives and reports student enrollment, financial aid history and program information to the National Student Loan Data System to ensure accurate awarding and disbursing of Federal Student Aid. Students may access and download certain data regarding their financial aid history at DEC and other schools. The U.S. Department of Education, loan servicers, and other schools will access and report financial aid history and enrollment information for each student enrolled at DEC. Information is shared to ensure timely repayment of loans, tracking annual and aggregate aid limits, etc.
Students pursuing ASB Degrees are reported to NSLDS as attending a 2-year program (2 academic years). All other programs are reported in weeks. The same is true for gainful employment reporting and disclosures.
TRANSFER STUDENTS
A student who has attended other postsecondary institutions may experience reductions in certain types of Federal Student Aid. The Financial Aid Office will contact the student in this event.
BORROWER RIGHTS & RESPONSIBILITIES
A borrower has the right to:
Page 36 of 88 Catalog Volume 62 -Version 3 Effective June 5, 2020